Federal Return of Title IV Funds

Students who officially withdraw, drop, or do not otherwise complete all of the courses that they are scheduled to attend in the term may have disbursed funds returned to the federal government. This includes students who stop engaging in academically related activities in any or all courses during the term.

Federal regulations established by the U.S. Department of Education require the Office of Financial Aid to apply a formula, entitled Return to Title IV (R2T4), to determine the percentage of federal financial aid a student has earned up through the last date of academically related activity in any or all courses during the term. The following enrollment changes may trigger R2T4:

  • Official withdrawal to zero credits according to university policy.
  • Official Leave of Absence during the term.
  • Lack of engagement in academically related activities for at least 14 consecutive days in the term.
  • For consecutive enrollment within a term, official withdrawal from an earlier course with no confirmation of return in a later course.
  • For consecutive enrollment within a term, dropping, not attending, or officially withdrawing from a later course, even after the completion of an earlier course.
  • For consecutive enrollment within a term, failure to earn a passing grade in the last course in the term, even after passing an earlier course.
  • Failure to earn a passing grade in all courses attempted in the term.

The last date of academically related activity, as determined by the university, is used as the financial aid withdrawal date to determine the completion percentage for R2T4 and to determine the students’ separation date for federal loan repayment purposes. Students who complete more than 60% of the term are considered to have earned 100% of the federal financial aid disbursed to them for the term. Students who do not complete more than 60% of the term will have all or a portion of disbursed funds returned to the federal government.

The withdrawal date for federal financial aid purposes is not the same as the official withdrawal date processed by the Registrar. Federal student aid may not cover all charges due to the university that result from the return of funds upon the student’s withdrawal, and students may owe a balance to the university.

Students who officially withdraw from a course in the first part of a term and remain registered for a course in the second part of a term will be asked to confirm that they plan to return. Federal rules do not allow Walden to rely on a student’s previous registration if he or she officially withdraws from the first course. If the student indicates that he or she will return, and he or she does not return, an R2T4 funds calculation will be processed using the earlier withdrawal date.

Prior to withdrawing or making any enrollment changes, students should contact the Office of Financial Aid to determine how the change will impact the financial aid.

Example: Title IV Calculation

A doctoral degree student begins a quarter term on Dec. 6 that is scheduled to end on Feb. 27. On Jan. 16 (42 days into the term), she drops her classes.

Her cost of attendance is as follows:

  • Tuition $4,550
  • Fees $40
  • Total $4,590

Her financial aid package consists of:

  • Direct Subsidized Loan $3,980
  • Direct Unsubsidized Loan $2,820
  • Total $6,800

Amount refunded to student: $2,210

As the doctoral student has completed only 42 days of her semester, she earned 50% of the $6,800. According to the federally mandated calculation, 50% of the unearned portion of her aid—equaling $3,400—must be returned.

Walden is required to return the following:

  • Direct Subsidized Loan $580
  • Direct Unsubsidized Loan $2,820

After refunding the $3,400, the doctoral student will owe Walden $1,190.

The doctoral student is not eligible to receive a tuition refund because she dropped her classes after the refund period. A bursar hold is placed on her account, which prevents her from registering for any additional classes or from receiving transcripts until she repays the amount owed.

Refund Policy for Minnesota GI Bill Program (MN OHE GI Bill)

Minnesota GI Bill (MGIB) financial aid recipients who do not complete the required MGIB period of instruction may not be entitled to keep the full amount of MGIB financial aid disbursed to them.

Do you have questions about financial aid? If you haven’t yet applied to Walden, please contact an enrollment advisor at 1-866-492-5336 in the United States. If you are a current student, please contact a financial aid advisor at finaid@mail.waldenu.edu or call 1-800-WALDENU (1-800-925-3368).

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